Experience certificates can be drafted differently for different employees, depending on their job profiles, performance and also the company guidelines. This article will give you some basic know how about the process of writing one by way of a sample.
Employees come and employees go. It is a normal routine in business organizations. Some may leave after a very short while. Some may serve the company for a long time. It is a common and necessary practice in the corporate world to issue a work experience letter when an employee is leaving your company. It serves as an important evidential document, which proves that the person is no longer an employee of the company that has stamped the letter. And for prospective employers, it shows the level of work experience that the prospective employee holds. It is an important document in business communication and must be preserved with utmost care. If you’re on the lookout for help on a work experience certificate for your company, then you must read this Workspirited article. It will tell you about the format and also give you a sample along with it.
Writing an experience certificate letter is not as difficult as you think. All you need is all the basic information of the employee. This information includes:
- Date of Joining
- Date of Resignation
- Position/s Held During Tenure
- Duties and Responsibilities
- Quality of Performance
- Behavior towards Colleagues and Seniors
- Feedback from Immediate Superiors
Once you have all this information, you can begin writing the experience letter. The template given below will show you what the basic format of an experience letter is like. Check it out.
Salutation: Use a neutral salutation. And since you don’t know the intended recipient, it will be safe to use ‘Whomsoever It May Concern’.
First paragraph: No need to stretch the letter. Get straight to the point and tell the person that this letter is a proof of work experience at your company. Mention the ‘from’ and ‘to’ dates in this paragraph.
Second paragraph: In the second paragraph, you can write a little about the employee, regarding his job description and how well he handled it. Also mention a line or two about his general behavior.
(There is no real need for a third paragraph, because you cover all the points in the first two itself. Plus, no employer pays more than a few minutes’ attention to the letter. A passing glance at the dates, job responsibilities and qualities is all he’s looking for. So don’t go on and on in the letter.)
End the letter with best wishes for the employee.
Salutation: ‘Sincerely’ will do
Given below is a sample of an experience letter that should help you understand the process of drafting it better.
WHOMSOEVER IT MAY CONCERN
With this letter, I would like to certify that (name of employee) has been an employee of (name of organization) from (date of joining) to (date of leaving).
He had been appointed as a trainee in the company in (year of joining), but fast progressed to being a full-time employee. During the (number of years) that he served this company, he has been a diligent and sincere employee. His leadership skills were most appreciated by all the staff members, which made him the unanimous favorite for the Assistant Manager spot.
We wish (name of employee) the very best for his future, and are thankful for the impeccable service he provided to this company.