Do you wish to go on a vacation but you don’t know how to write a vacation request letter? It’s not hard to put one together; we have the matter solved in this write-up.
I’m sure there are a lot of us who wouldn’t hesitate to take a well-deserved vacation. But the thought of sending a vacation request letter to your boss may be something you’ve never done before. While the odds of your letter being rejected can be high or low, depending on your job’s responsibilities, we’ll show you how to write a convincing letter, nonetheless. For this, you simply need to put your basic writing skills to use. Let us find out how to write a good request letter for a vacation, with important tips related to the same.
Vacation Leave Application Tips
Remember that this is a formal letter which you are going to send to a senior officer in the organization. Therefore, you need to follow the tips discussed below.
Beginning
Before starting the real content of the letter, address the person to whom you are writing this request letter. His designation and the company name should be clearly mentioned at the top. It is proper to begin with salutations such as Dear Sir or Dear Madam.
Subject Line
It is necessary to clearly mention the real subject of your letter. This gives an idea of what the letter is all about, to the reader.
Content
Keep the following points in mind when you are writing your vacation request letter.
- Highlight the subject that you would want to convey instead of beating around the bush.
- See that your letter is precise and to the point. Just mention your reasons and purpose behind the purpose of leave.
- Do not write long stories, rather come to the point instead.
- Respect the reader’s time; he may not even consider reading it if he sees that it is lengthy.
- Write simple sentences to avoid confusion.
Conclusion
Conclude your letter properly. Avoid negative sentences. See that you show your concern towards your work in the concluding part of the letter.
Sample Vacation Request Letter
| To, Mr. Sean Alberto General Manager ABC Services Ltd. Subject – Vacation Leave Application Respected Sir, I request to be given leave from February 27, 2014 to March 9, 2014. I have promptly finished all pending work in course of this week. Whoever will be assigned my responsibilities will not have a lot to take care of, in my absence. Yours sincerely, Signature and Date |
| To, Mr. Sean Alberto General Manager ABC Services Ltd. Subject – Vacation Leave Application Respected Madam, I am planning to go out-of-state on vacation from July 3, 2014 to July 20, 2014. I haven’t taken any leave in the past six months; I’m really looking forward to this break. I request you to kindly grant me leave from work. If I need to be urgently contacted during my leave of absence, I will be reachable through email. Thanking you in advance, Yours sincerely, Signature and Date |
Hopefully, after reading these tips and the above sample of a vacation request letter, you won’t have to worry about making a similar request in the future.