A template is an outline of how a letter should be written. Here, we have presented two templates of the salary increase letter, that would come in handy to both the employers and the employees.
Written documents still dominate as means of business communication, no matter how much technological advancements have changed our world. Letters have been used for communicating important notifications within the workplace, for a long time. An employee needs to draft a letter to the employer, if he/she wants a pay raise or is resigning. Similarly, an employer should give a formal letter to the concerned employee, if there is anything important to convey, say an increase in salary or a revised work schedule. While writing a business letter, you should express the words in a simple way, and should design the format neatly.
Template is a rough idea about the formatting of the letter. For more information about the content of the letter, you can browse through pay raise letter samples. An increase in salary can be demanded by the employee to his/her employer, or the employer may draft a letter to the employee informing about the salary raise. The letter to the employee is generally drafted by the HR Department head of the company. The following templates would help you with formatting the letter.
#1: From Employer to Employee
(Name of the Organization)
(Address of the Organization)
(Name of the Concerned Employee)
Subject: Increase in Salary.
Dear Ms./Mr. Employee Name,
The first paragraph of the letter itself should convey the purpose of writing the letter. Congratulate the employee for the salary increase on behalf of the organization. The reason for the salary increase can also be conveyed. In most of the cases it is exemplary and consistent performance by the employee or profit to the company.
In the second paragraph, give the numeric details of the salary increase. It should mention all the details pertaining to the raise in salary, and how the new salary policy would work for the employee.
In the third and concluding paragraph, mention how important the service of the employee is to the organization, and what the organization expects from the employee in the coming years.
#2: From Employee to Employer
(Name of the Concerned Person)
Subject: Increase in Salary.
Dear Ms./Mr. Name of the Concerned Person,
In the first paragraph mention since how long you have been rendering services in the organization, and how your experience in the company is (Be positive in the thought). Convey that you have been really working hard, and mention your major accomplishments. Mention that you deserve a salary increase, considering your performance in the past.
In the second paragraph mention how much increment you expect in percentage. Make it a point to mention that you are ready to negotiate on the salary in person, and ask for an appointment for the meeting.
Conclude saying that you expect a positive response, and are waiting for a reply.
Pointers to Remember:
- Apart from having excellent letter writing skills, you should also have sound negotiation skills. One often has to negotiate about the salary in person, and a letter is only a part of business etiquette.
- In the letter, you can ask for a personal appointment with the concerned authorities, to negotiate about the salary.
- Before drafting the letter, make sure you have followed the formatting rules, and all the important fields are in place.
Before drafting the letter, proofread it for any mistakes, as even a minor spelling or grammatical error can mar your impression. Also make sure that the details mentioned in the letter are factually correct. Writing letter is an art that can be mastered by anyone with practice.