You earned a promotion letter, and accepted it heartily. Now, what follows next is conveying your acceptance to the offer. If you are falling short of right words, we are here with a sample and template, that would help you structure the letter in the way it is desired.
The importance of letter writing in the business world is very important and cannot be sidelined. All the important communication, be it warning from the employer to the employee for wrong behavior, or conveying some news, is done via letters. Thus, in the professional world one needs to be well versed with the art of business writing. This is because, use of improper words and making silly mistakes would definitely create a wrong impression of you.
Formal letters, and the use of words in the letter should be precise and limited. Promotion acceptance letter is of immense significance for an employee. This is because, whenever an employee gets promotion he/she has to convey acceptance of the promotion to the employer, it is a part of business etiquette.
How to Write
- Mind the use of words: It’s natural that you are very happy with your promotion and want to express your gratitude to the employer in your own casual words, but also remember that you are a professional. The language should be very formal.
- Express gratitude: Though the promotion is a result of your hard work, expressing gratitude to your employer is also important. After all, it was your employer who had recommended your name for the concerned position. So, it is important that you have a sentence of gratitude for your employer, in the letter.
- Mind the length: Avoid writing letters in a flowery language, and do not write make them lengthy.
- You will get an idea on the use of salutations and formatting in the sample we have provided below.
⇒ Template
| Your Name Company Address (Date) Recipient Name Subject: (Mention the purpose of writing the letter in brief.) Salutation (Content of the letter) Valediction Your Name |
⇒ Sample
| Sara Schiller Guardian Bay Inc. Pinnacle Arena New Jersey 0091 (Date) Gerard Brown Subject: Acceptance of promotion. Resp. Sir, I received your letter conveying my promotion to the post of senior business analyst yesterday, and I heartily accept the same. Through this letter, I would like to convey my sincere thanks to you for backing my promotion. I am fully aware of my new responsibilities, and would perform them diligently and sincerely. I am also aware that, this promotion is a result of my performance for the past few years, and I promise that my performance would always see an upward growth. I also understand the significance of my new role in the company’s growth, and would always give priority to the company’s progress. I would complete all the formalities concerning the HR department very soon. Thanking you. Yours faithfully, Sara Schiller |
Hope the template and sample gave you a basic idea of how a promotion acceptance letter should be written and formatted. At the end, I would like to congratulate you for the promotion, because I assume that you got one, and are planning to write the letter of acceptance. All the best!