Meetings, sessions, debates, conferences, and seminars are very common in companies or any business environment. A great way to summarize them is to write down the minutes for keeping the records. Here, we have provided a meeting minutes template, which will help you draft one for yourself.
Meeting minutes are extremely important documents that are recorded during the course of a meeting. In some cases, they are also considered to be legal, with legally binding elements. A prominent example is the one which is taken down at the conference of the board of directors. In many states and nations, there exists a standard meeting minutes template for recoding. The objectives of doing this process are:
- They are generally prepared as an authenticate record of the total session and includes, agendas, discussions, and motions.
- They are an apt description of the entire session and contain explicit elements such as people present, the ones who were absent and also some important features such as timing and aim of the meeting. Form an outsiders point of view, the minutes act as a detailed and foolproof report of the entire session.
- In certain cases, they also act as good communication tools and can be circulated among shareholders of a company and also among employees, especially the one who work at managerial levels.
On the whole, this document should cater to the object of summarizing every possible detail of the meeting.
Template for Minutes of Meeting
The following is a meeting minutes template, that can be modified according to need. It is also recommended that one refers to reliable examples to get a good idea.
Minutes are usually taken during the session in short-hand and are then finalized into a final draft. In some cases, a sample is also generated and handed over to the participants and suggestions for changes or corrections are invited. The agenda is a set of topics that have to be discussed. The motions are the agendas that have been deliberated upon and have been finalized. The carry forwards are the topics of agendas that have been left undecided and are to be decided at the upcoming sessions.
One important advice that I wish to convey is that while finalizing the statements, you should frame short and transparent statements. It would definitely prove be very presentable and resourceful.