Writing a follow-up letter is a new phenomenon that many applicants send to bring the attention of the employer to their resume. This article will give you some important tips as to what are the things that you have to keep in mind while writing a follow-up letter after resume submission. You will also find a letter sample and template at the end of the article.
Usually, a well-written resume, as well as cover letter, is considered to be the most important factor that helps an individual in gaining an interview. However, nowadays, as employers receive ‘n’ number of resumes for just one advertised position, there are chances that some may get lost in the pile. Here, a follow-up letter comes to one’s rescue. Though many people are against this concept, some say that such a letter reflects the person’s interest and seriousness about a particular job. Moreover, many people also prefer to make a call to the employer to check whether he has received their resume, however, this may be considered as a nuisance. Therefore, the best way is to send a letter or email to the employer to make sure that he has received your CV.
Follow-Up Letter After Resume Submission
Most people prefer to wait for the employer to fix their interview date and time after submitting their resume. However, if the waiting period extends to more than one or two weeks, it is a good idea to send a follow-up letter. Begin the letter by writing the subject or purpose of writing the letter. This should be followed by the salutation to the person you are sending the letter to. However, if you do not know who you are sending the letter to, you can use a salutation like ‘Dear Hiring Professional’, etc. The letter should be short and to the point. In the first line of the letter you have to explain the purpose of the letter. You can also mention your qualifications and experiences related to the position you have applied for. At the end of the letter you can mention your telephone number. Also, do not forget to attach a copy of your resume so that the person does not have to waste time searching for your resume.
Follow-up Letter Templates
Here is a guide to write a follow-up letter after submitting resume which will help you in writing one.
| Dear (insert name),
This is regarding my resume, that I sent in almost 2 weeks ago, applying for the position of (insert position), that was advertised in the (name of paper where job was advertised). As a brief recap, I would like to mention that I have completed my graduation in (year) from (university’s name). I also possess a diploma course in (insert additional qualification), obtained from (insert name of institution). My work experience includes (insert years of service) years at (company’s name), in the capacity of a (insert position). I think that my experience and skills will be perfect for this job. I have attached a copy of my resume with this letter. You can reach me at (telephone number) to gain detailed information about me. I will look forward for a reply from you. Yours truly, (Signature) (Your name) |
Sample of Follow-up Letter
People who are still not sure about how to write a follow-up letter can read through this sample letter for reference.
| Dear Hiring Professional,
In response to your advertisement dated November 22nd in the Times Now, I had sent in my resume for the post of a Technical Writer in your esteemed organization. This letter is just to ensure that you have received my resume for the same. To recap, I am an Engineering graduate from Michigan University, and have also completed an online technical writing course. As per the requirements of this course, I have gained useful experience working for two years as a Technical Writer for the Computer Publications magazine. I believe that this experience, combined with my writing skills, will stand me in good stead for the position you are offering in your company. For your convenience, I have attached a copy of my resume along with this letter. You can call me at (234) 395-1894, or send an email at [email protected] to know more about me. I will await a reply from you. Sincerely, (Your signature) Nathaniel Simmons |
Note: The names and numbers used in the above example are for illustrative purposes only and bear no resemblance to any person.
Once you have written the letter, check thoroughly for grammatical and spelling or typos mistakes, as these can create a bad impression on the receiver about you. You have to remember that though a follow-up letter shows your keen interest and enthusiasm about a particular job, it should not be sent more than once. If you do not receive any reply even after sending the letter, you should not send any more letters and begin looking elsewhere. All the best!